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How to Use the District’s
Records/Information Request Form
The California Public Records Act (Government
Code Section 6250 et seq.) gives every person in
the state the right to access information
concerning the conduct of a public agencies
business.
Tracy Unified School district requires that
requests for public records and information be
submitted in writing to the Superintendent’s
Office during regular business hours. Business
hours are 8 a.m. to 5 p.m., Mondays through
Fridays. A district Records/Information Request
Form has been created for this purpose.
This information is provided to define key terms
relating to the California Public Records Act
and to provide a step-by-step overview of how
the process is to be handled in the district.
For more information, contact Communications
Specialist, Jessica Cardoza at (209) 830-3201.
Definitions:
What is a Public Record?
A public record includes any writing containing
information relating to the conduct of the
public’s business prepared, owned, used or
retained by any state or local agency regardless
of physical form or characteristics. (Government
Code Section 6252(d))
What is a writing?
A writing is defined as handwriting,
typewriting, printing, photocopying,
photographing, and every other means of
recording upon any form of communication or
representation, including letters, words,
pictures, sounds or symbols, or combination
thereof, and all papers, maps, magnetic or paper
tapes, photographic films and prints, magnetic
or punched cards, discs, drums and other
documents. (Government Code Section 6252(3))
Procedures:
Good reasons for making a written request would
include, for example, getting an initial refusal
to an oral request or having a substantial list
of documents you know will take some time to
assemble.
People can inspect records on site and then put
in copy orders
Ask to describe the record as precisely as
possible, including the designation of any forms
or reports with titles, date or dates, author
and addressee if the tem is a memo or letter.
Records Request Form
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